Job Description
This role offers an exciting opportunity to join the Radiotherapy and Proton Beam Therapy (PBT) team at UCLH. The post holder will provide comprehensive quality administrative support. They will work closely with the radiotherapy services quality team in the maintenance of the quality management system. They will be expected to form strong working relationships with the team leads taking on delegated duties, undertaking departmental audits, service evaluation, quality improvement projects, organising meetings and recording minutes. In addition, they will be required to assist with data entry onto clinical systems, to run reports and to collate data. The post holder will review performance data, trends, and processes, and use analysis and judgement to identify and propose opportunities for development and improvement. The postholder will be based in the Proton Beam Therapy department in the new Grafton Way Building.
The postholder will provide full and comprehensive administrative support to the Radiotherapy Quality Manager to ensure the effective implementation of the radiotherapy department quality system in order that patients receive the best possible treatment at all times and to ensure the safety of both patients and staff. They will be required to work closely with members of the Radiotherapy, Proton Beam Therapy department and Radiotherapy Physics department, including the team leads for each section. They will be expected to form strong working relationships with the team leads, taking on delegated duties as required. The post holder will liaise with a range of staff internally and externally across the Trust and with partner and external organisations. The post holder will be expected to work closely with the Radiotherapy Quality Management Team in the maintenance of the overall quality management system and under oversight of the services quality manager.
At UCLH (University College London Hospitals NHS Foundation Trust) our success starts with you.
This is an exciting opportunity to join one of the largest and most successful Foundation Trusts in the UK with an international reputation and a tradition of innovation.
Based in the busy West End of London, we have a lively and vibrant working atmosphere, with quick and easy transport links to all our sites. Our size and resources enable us to offer a range of attractive benefits as well as unparalleled education and development opportunities for staff at all levels. This includes an extensive portfolio of academic and clinical courses and programmes ranging from ongoing personal development through to clinical excellence and leadership skills. UCLH prides itself on its investment in staff both in terms of developing career skills but also its commitment to staff health and wellbeing.
Cancer care is one of the top three strategic priorities for UCLH. Our vision is to become Europe’s premier Cancer centre. An ambitious programme of transformation and investment underpins this vision.
UCLH is seeking a committed individual with the energy and focus to continue building on the existing service of excellence and the ability to lead in their area of expertise.
Key result areas:
- To provide full administrative support to the Radiotherapy Quality Manager.
- To organise regular and ad hoc meetings necessary for the running of the Quality Team functions and department including venues, generation and distribution of agendas, minutes and other documentation and the recording of notes and minutes during meetings.
- Ensure that recorded actions from meetings are followed up and acted on within the agreed timescales.
- To actively maintain the ISO 9001:2015 Quality System.
- To undertake internal quality system audits, clinical audit and service evaluation.
- To support the Cancer Division Audit Programme and to support the designated clinical audit lead to deliver this.
- To support the Macmillan Information & Support Radiographer in the development and production of a wide variety and large number of departmental site-specific patient information leaflets and booklets.
- To provide quality administrative support to the Superintendent Radiographers in order to contribute to the efficiency of across the radiotherapy services.
- To provide quality administrative support and appropriate documentation to other staff within the establishment in order to contribute to the efficiency of the department.
- To provide quality administrative support/documentation to students, and other members of staff undergoing training in the department, thus facilitating their ongoing education.
- To assist with Data entry onto clinical systems. This will involve data entry into the planning database, amending/ inputting data into ARIA and running reports from departmental databases, ARIA and Epic.
- To run reports and collate data in order to monitor Key Performance Indicators as required within the radiotherapy and proton beam therapy service specifications
- Review performance data, trends, and processes, and using analysis and judgement to identify and propose opportunities for development and improvement.
- To participate in tracking and monitoring compliance against relevant national targets.
- To prepare quality reports for presentation at meetings within the Trust, radiotherapy network meetings, NHSE level meetings and those undertaken with the PBT private provider.